Fitness enthusiasts expect to easily book their six a.m. yoga or after-work boxing class with a few taps on their smartphone. A 2024 survey indicates that 81% of clients prefer self-booking fitness classes online directly from their provider, while 12% book through third-party platforms. Only a small fraction of bookings come from walk-ins (6%) and guests (1%).
But fitness scheduling software does more than satisfy customer expectations—it also gives you key insights into your business, such as which classes consistently fill up, which remain empty, and which instructors attract the most sign-ups.
Here are the features to look for in fitness scheduling software—from calendar management to payment processing—plus 11 popular apps.
What can fitness studio scheduling software do?
- Online booking
- Calendar management
- Social media add-on
- Customer notifications
- Client information
- Instructor management
- Analytics and reports
Scheduling software offers more than just a booking calendar. These platforms integrate client-facing tools with back-end management features to ensure your studio runs efficiently. Here are some features to look for:
Online booking
Booking is the core functionality offered by scheduling software, so look for tools that do all of the following:
-
Browse and book. Allow clients to browse class times and book sessions on your studio website or app with up-to-the-minute availability.
-
Waitlist management. Waitlist functionality notifies people when spaces become available, while the system tracks remaining sessions in each client’s package.
-
Custom branding. Many apps offer customization, so your booking pages match your brand identity and include your brand colors and logo.
Calendar management
A calendaring tool should enable you to schedule classes, assign instructors, and book studio spaces from one central dashboard. Look for systems that will warn about double-bookings and allow instructors to sync the app with their personal calendars to avoid scheduling mistakes.
Social media add-on
Some systems offer “Book Now” buttons that you can embed on your Instagram profile or Facebook business page, allowing clients to start the booking process directly from these platforms. The software can also track which social networks generate the most bookings and automate social posts to your feed when you add new classes.
Customer notifications
The best apps allow you to send personalized class confirmations, reminders, and studio news to your client list. Look for systems that send messages by email, text, or through your app. Additional touches include birthday greetings, congratulations on class milestones, and friendly nudges when someone hasn’t visited recently.
Client information
The client database section of the scheduling software stores contact details, membership level, class history, favorite classes and instructors, emergency contacts, and signed waivers with digital verification. Advanced systems include a client portal where members can access their profile to update personal information, purchase additional services, view their attendance history, and manage their upcoming bookings.
Instructor management
Your scheduling software can double as a management tool for your instructors. Look for systems that can match classes with qualified teachers or substitutes and handle instructor blackout dates, time preferences, student retention stats, and certification expirations. Some platforms give your staff access to their own portal for schedule viewing, time-off requests, and client information.
Analytics and reports
Look for software that helps you understand class attendance, busy periods, and cashflow through reporting features. Good systems will show comparisons between time periods, instructor ratings, membership lifespan stats, and revenue per service type (e.g. Lagree versus spin), all exportable to a .csv or Excel file.
11 fitness studio scheduling software apps
- Mindbody
- Meety
- WellnessLiving
- Glofox
- StudioBookings
- Punchpass
- Clubworx
- Fitli
- FLiiP
- Zen Planner
- Fitune
From platforms designed for multi-location studios to simpler systems perfect for personal trainers working independently, each of these options includes most or all of the key features that will help your studio run more efficiently.
1. Mindbody
Mindbody is a comprehensive business management platform for fitness studios, wellness centers, and beauty businesses. Its core business management tools let you manage staff and schedule classes, appointments, and events from a single dashboard. Clients can book through website-branded booking widgets or your listing on the Mindbody marketplace app, a consumer-facing directory with 2.4 million active users.
Mindbody’s premium tiers include marketing automation, a lead management dashboard, customizable email templates, member tracking, referrals, loyalty rewards, and resource management, which lets members reserve rooms and equipment and pick their spots when booking a class. Premium add-ons include a branded mobile app for client bookings and account management, and a 24/7 AI-powered chatbot that can handle client inquiries in your brand voice.
If you sell products online, like branded merchandise, you can integrate Mindbody with Shopify through ShopifyConnect to sync inventory, customer data, and sales across both platforms. (This integration requires a paid Mindbody plan and a Shopify subscription plan above the basic level.)
Pricing: Mindbody pricing starts at $99/month per location
2. Meety
Meety is an appointment booking app built for Shopify that lets you create bookable services on your Shopify website. It’s not a fitness studio–specific tool, but the free plan includes essential functions for small studios, including unlimited appointment bookings for a single service, flexible timeslots, custom durations, attendee limits, email confirmations, and support for both in-person and virtual bookings. The app integrates directly with Shopify POS and checkout systems.
Paid Meety plans include an automated email and reminder feature and integrate with external calendar and video conferencing services, letting you sync bookings across platforms and generate video meeting links for virtual training sessions.
Pricing: Meety has a limited free option; paid plans range from $14 to $47 per month.
3. WellnessLiving
WellnessLiving is an all-in-one business management software for fitness and wellness companies. This platform supports a range of facility types, including yoga studios, martial arts dojos, dance studios, personal training businesses, and wellness centers, with specialized versions of the app for each business type. Every pricing tier includes access to a searchable directory where you can list your services, allowing potential clients to discover and book appointments directly.
For scheduling, WellnessLiving provides online bookings for regular appointments and classes across plans and a book-a-spot feature, available via the Business plan, that lets members reserve specific equipment or stations at the gym. Virtual fitness options round out the platform with FitLIVE for livestreaming classes and FitVID for hosting on-demand workout classes, a value-add for studios that want to deliver content to clients outside the physical facility.
WellnessLiving offers built-in marketing tools, including email campaigns, SMS messaging, a predictive AI system that flags potential client departures, and traditional direct mail for sending postcards to members.
Pricing: WellnessLiving offers three standard pricing tiers starting at $69/month, though discounts can bring that price down for a promotional period. For Enterprise pricing, contact sales directly for a custom quote.
4. Glofox
Glofox is a fitness business management platform that handles scheduling, payments, and member tracking for gyms and studios. The application includes instructor and class management tools that allow studio owners to assign teachers to classes, make real-time schedule adjustments, and send instant updates through the interface. Glofox includes a community feature within its client-facing member app where studio owners can share content with clients and customize communication with individual members.
The platform also offers client retention tools that can identify at-risk members (individuals likely to cancel their membership in the near future) and engage them with automated messages.
Pricing: Reach out to the Glofox sales team to book a demo call for a custom quote that varies based on your business type and size.
5. StudioBookings
StudioBookings is a scheduling software designed for various fitness business types including yoga, pilates, barre, cycle/spin, Zumba, CrossFit, and more. The membership management system maintains member profiles with automated reminders for birthdays and package renewals while organizing members by type, tracking purchase history, and storing payment information. Appointment and class features include online scheduling with waitlist functionality, promotional code support, electronic liability waivers, and schedule views that both staff and clients can access through the app.
The software also offers studio reporting tools that track attendance patterns, class popularity, instructor performance, and revenue streams through a central dashboard with multiple report options. With its full feature list, StudioBookings positions itself as a less expensive alternative to Mindbody functionality that’s similar to—plans start at $25 per month versus Mindbody’s $99 entry-level pricing.
Pricing: StudioBookings offers tiered pricing based on the number of instructors at your studio, starting at $25/month and scaling up to $115/month for studios with 15 or more instructors.
6. Punchpass
Punchpass offers scheduling software for yoga, fitness, and dance studios. Clients can book either private sessions or group classes, and a unified calendar gives owners a complete schedule overview. The app’s class management tools support both in-person and virtual Zoom sessions. For regular attendees, the standing reservation system eliminates repeated booking hassles by securing spots in weekly classes. The platform handles transaction types like gift passes, donation-based or sliding scale classes, and discounted packages for different sales approaches.
Punchpass also offers marketing features, such as templated and automated email campaigns that studio owners can segment based on client demographics, expiring membership, and more.
Pricing: Punchpass offers a free 14-day trial and three pricing tiers ranging from $49 to $149/month.
7. Clubworx
Clubworx’s scheduling software offers the expected booking, member, and billing management features along with a mobile app builder that’s available for an additional fee. The mobile app add-on offers pre-built, customizable mobile apps that are plug-and-play for studio owners. The app has already cleared app store requirements and is ready for studio owners to add their content. For a higher fee, studios can customize the app with their visual branding. No coding skills or technical expertise is required to use these apps.
The platform provides studios with a free hosted website for displaying class schedules, capturing leads, and selling memberships—or alternatively, lets you integrate these features into your existing website. Clubworx’s CRM system tracks contacts from first inquiry through membership, storing payment details, attendance records, and communication history, and allows studios to segment members for targeted marketing. At the higher tiers of service, studios can access Clubworx’s retail point-of-sale features, which connect with hardware like self-check-in kiosks, as well as the ability to manage multiple sites or franchise locations.
Pricing: Clubworx offers a free version and three paid tiers starting at $109/month. All paid plans come with a 15-day free trial. The basic mobile app add-on is $100/month, and the custom app add-on is $200/month, plus an initial setup fee.
8. Fitli
Fitli is fitness studio management software designed specifically for yoga, dance, and fitness studios. Its scheduling features handle unlimited appointments, classes, and workshops while embedding booking options into websites and offering recurring booking functionality. The system delivers client communications through automated reminders, group messaging capabilities, and individual messaging options for both email and SMS channels. For client management, Fitli records digital waivers, session notes, birthdays, client balance history, and upcoming session data.
The app offers most of the features a studio needs but may lack customization choices, like matching your brand colors within the interface and granular messaging controls.
Pricing: Fitli offers four pricing tiers starting at $49/month. All plans come with a free 30-day trial.
9. FLiiP
FLiiP is a gym management platform that offers member management tools. The software offers automated marketing, lead generation, and retention tools, like templates for follow-up on no-show leads and existing clients who haven’t registered for a class in a while. It also lets you create a customizable app with your gym’s branding, where members can book classes, track workouts, and manage their memberships. For an additional fee, FLiiP offers a dedicated CRM system designed specifically for fitness businesses.
FLiiP offers personalized onboarding support, handling data migration, and setup while providing ongoing technical assistance. The platform’s enterprise model offers multi-location management features, making it a strong choice for gym owners with multiple locations or a franchise model.
Pricing: FLiiP offers four pricing tiers starting at $129/month. Enterprise pricing is available by consultation.
10. Zen Planner
Zen Planner is a fitness business management platform that combines membership administration, scheduling, and payment processing with tools for workout tracking and retail sales. This platform is suited for fitness business owners running anything from martial arts schools to boutique gyms to dance studios. It offers centralized member management, self-service booking functionality, and the option to add a client-facing workout tracking functionality to the app (complete with a progress tracker and social component).
The app also comes with an AI-powered assistant that handles member inquiries, books leads, and automates routine management tasks like pre-qualifying leads over web chat.
Pricing: Zen Planner offers four pricing tiers: Starter Bundle ($199/month), Studio ($99/month), Essentials ($198/month), and Ultimate ($348/month).
11. Fitune
Fitune is an all-in-one fitness business platform that combines scheduling tools, payment processing, and client management. The software includes a free branded mobile app for clients to book classes and manage memberships. Fitune also offers a few monetization options, including memberships, class packs, one-time purchases, video-on-demand, and a Zoom integration to host live virtual fitness sessions.
This software is a good match for solo personal trainers and smaller fitness studios that need one-on-one appointment scheduling and group class management in a customizable system.
Pricing: Fitune offers four pricing tiers: Free forever ($0/month with 20 active clients), Pro ($59/month with 50 active clients), Plus ($119/month with 100 active clients and two additional staff), and Ultra ($219/month with five additional staff and automation features).
Fitness studio scheduling software FAQ
What is a group fitness studio?
A group fitness studio is a facility where multiple clients participate in instructor-led workouts simultaneously. These studios typically focus on specialized class formats like yoga, pilates, or spin, without offering one-on-one personal training sessions.
How do I set up a fitness studio?
To set up a fitness studio, conduct market research to find gaps in your local area, secure the right space, purchase equipment, and hire qualified instructors and staff. Once these fundamentals are in place, a reliable fitness studio scheduling app can help you manage daily operations and client bookings.
What can fitness studio scheduling software do?
Fitness studio scheduling software provides client-facing features that let members book classes, manage accounts, and pay for classes online or through a mobile app. On the backend, these apps help studio owners manage instructor schedules, track attendance patterns, process billing, and generate reports that can help with operational decisions.
What is the best gym membership software?
The best gym membership software largely depends on your business model, budget, and size. Mindbody and WellnessLiving are among the most popular options with plenty of features, though smaller studios might find platforms like Punchpass better suited to their requirements.
How much does scheduling software cost?
Fitness studio scheduling software packages start at anywhere from $0–50 per month, with pricing increasing based on the number of members, classes, or staff you need to manage.
